HR/Payroll Admin - Prior Experience Essential Job Details
Job Ref:
123193390
Industry: Human Resources
Job Type: Full Time
City: Cheltenham
Salary: £18000 - £20000/annum benefits
Post Date: 13/08/2010
Job Description: HR Administration
• Maintain and update personnel files and the HR database with latest information relating to employees and that proper certification is received.
• Help prepare letters, contracts of employment and mail merges for all staff communication for example salary review and bonus payments.
• Create purchase order and invoice file for compensation and benefit activity ensuring all invoices are authorised and accompanied by purchase order.
• Arrange meeting rooms and send calendar invites to attendees as appropriate e.g. committee meetings.
• Support colleagues with recruitment and selection activities including arranging interviews and notifying candidates of the outcome and preparing and issuing contract of employment and associated documentation.
• Payroll
• Collate information and ensure any payroll affecting transactions (e.g. starters, leavers, maternity, changes to pay, unpaid leave, salary review, bonus etc.) are processed and submitted to the payroll provider by the payroll cut off each month and for separate year end payroll.
• Ensure the database is up to date with all changes to pay, benefits and bank details/addresses prior to the payroll deadline and submit electronic files to the payroll provider.
• Check the payroll reports when they are returned and ensure any processing errors are rectified before pay day. Reconcile the payroll reports with the database.
• Ensure P11D data is correct and available for P11D and benefit statements.
• Prepare the pension contribution data for accounts to pay and reconcile this with the database and the previous month’s payments.
Benefits
• Long Service Award – alerting Partners and sending e-mails to staff approaching long service (10 years, 20 years and 30 years). Processing long service awards (cash or extra holiday).
• Explain how benefits will be treated during periods of absence e.g. maternity leave, parental leave, sabbatical leave etc.
• Administer the flexible benefits scheme and send out any benefit paperwork to employees and providers at the appropriate time e.g. on one year’s service, flex year changes. Ensure member reports provided by the providers are accurate.
Projects
• Assist with projects in area of expertise e.g. the flexible benefits scheme and payroll etc.
Experience/Qualifications
• Previous administrative experience within HR and payroll is essential.
• Certificate in Personnel Practice or related qualification would be an advantage.
• Institute of Payroll Professionals – Payroll Administration Certificate is desirable or the interest to study for this qualification is a requirement.
• Confident in the daily use of Word, Excel, Powerpoint and Outlook.
• Minimum GCSE Maths and English (grades C or above) or equivalent.
Salary: £18,000 - £20,000 plus benefits which will be outlined upon application.
Company Name: Adecco
Industry: Human Resources
Job Type: Full Time
City: Cheltenham
Salary: £18000 - £20000/annum benefits
Post Date: 13/08/2010
Job Description: HR Administration
• Maintain and update personnel files and the HR database with latest information relating to employees and that proper certification is received.
• Help prepare letters, contracts of employment and mail merges for all staff communication for example salary review and bonus payments.
• Create purchase order and invoice file for compensation and benefit activity ensuring all invoices are authorised and accompanied by purchase order.
• Arrange meeting rooms and send calendar invites to attendees as appropriate e.g. committee meetings.
• Support colleagues with recruitment and selection activities including arranging interviews and notifying candidates of the outcome and preparing and issuing contract of employment and associated documentation.
• Payroll
• Collate information and ensure any payroll affecting transactions (e.g. starters, leavers, maternity, changes to pay, unpaid leave, salary review, bonus etc.) are processed and submitted to the payroll provider by the payroll cut off each month and for separate year end payroll.
• Ensure the database is up to date with all changes to pay, benefits and bank details/addresses prior to the payroll deadline and submit electronic files to the payroll provider.
• Check the payroll reports when they are returned and ensure any processing errors are rectified before pay day. Reconcile the payroll reports with the database.
• Ensure P11D data is correct and available for P11D and benefit statements.
• Prepare the pension contribution data for accounts to pay and reconcile this with the database and the previous month’s payments.
Benefits
• Long Service Award – alerting Partners and sending e-mails to staff approaching long service (10 years, 20 years and 30 years). Processing long service awards (cash or extra holiday).
• Explain how benefits will be treated during periods of absence e.g. maternity leave, parental leave, sabbatical leave etc.
• Administer the flexible benefits scheme and send out any benefit paperwork to employees and providers at the appropriate time e.g. on one year’s service, flex year changes. Ensure member reports provided by the providers are accurate.
Projects
• Assist with projects in area of expertise e.g. the flexible benefits scheme and payroll etc.
Experience/Qualifications
• Previous administrative experience within HR and payroll is essential.
• Certificate in Personnel Practice or related qualification would be an advantage.
• Institute of Payroll Professionals – Payroll Administration Certificate is desirable or the interest to study for this qualification is a requirement.
• Confident in the daily use of Word, Excel, Powerpoint and Outlook.
• Minimum GCSE Maths and English (grades C or above) or equivalent.
Salary: £18,000 - £20,000 plus benefits which will be outlined upon application.
Company Name: Adecco
| |
